Personal / Administrative Assistant

Arendt Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF – Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”).

Arendt Services offers a wide range of services, such as domiciliation, corporate secretarial and accounting services, fund services, directorship of companies, tax-compliance services and assistance in the winding-up of companies

To be based in our Luxembourg office, we are looking for a:

Personal / Administrative Assistant (m/f)

Your role:

  • Assist the Secretary General in all matters;
  • Assist the General Secretariat team in the day-to-day issues;
  • General secretarial support such as answering the telephone, monitoring all incoming and outgoing mail, arranging meetings, organizing business trips;
  • Prepare and follow up correspondence and documents (corporate documentation, contracts, etc.);
  • Liaise with clients, lawyers, notaries, etc.
  • Maintain physical and electronic office records (filing and archiving documents, contracts, etc.)
  • Enter timesheets;
  • Act as back-up of the CEO’s Personal Assistant;
  • Provide assistance to prepare client/internal events and presentations;

Your profile:

  • Your education including a formal secretarial training;
  • Your previous experience in a similar role would be an asset;
  • You have an excellent command of English and French (written and spoken);
  • You have good computer skills (Word, Powerpoint, Excel, Outlook);
  • You are discreet, very well organized, precise, able to work independently and have good communication skills, displaying a positive and enthusiastic attitude;
  • You are able to work under pressure and with strict deadlines;
  • You are dynamic and proactive and willing to handle multiple tasks.

We offer:

  • An entrepreneurial working environment giving priority to team work;
  • A great opportunity to join a fast growing company;
  • A multicultural environment where we promote diversity, talent & ideas;
  • The ability to work and interact with a wide variety of specialists;
  • Internal trainings and career development.

If you are interested in this job opportunity, we are looking forward to receiving your application.  
All applications will be treated confidentially.